Start with the user profile
Who will use the kit, with what training, and where? An individual kit, a vehicle kit and a team or facility kit differ in quantity, size and organisation. Write the profile down before listing items.
Build a line-by-line content list
For each line: the item, its specification (size, type, material), quantity per kit and whether it is a regulated medical device or medicine in the destination. A line-by-line list is what allows a quotation to state the source and documentation of every item.
Check regulation in the destination
Medical devices and medicines are regulated differently from country to country — for example, CE marking applies to medical devices placed on the EU market. Note the destination’s requirements so they can be checked per item.
Shelf life and storage
State the minimum remaining shelf life required at delivery and the storage conditions expected in use (temperature range, humidity). Items with short shelf lives may need to be delivered separately from the pouch.
Pouch, organisation and labelling
Describe the pouch or case: material, colour, closure, attachment, and how items are arranged and identified inside. Specify the label language and instructions for use.
Quantities and replenishment
Give the number of kits and, if relevant, the replacement items to be supplied with them.
From content list to request
The individual first aid kit (IFAK) page has a blank RFQ worksheet with a line-by-line content table: item, specification, quantity per kit, required make or “equivalent allowed”, regulatory status in the destination and documents required. Send it through the quote form once your medical authority has approved the list.
Standards and sources cited
Standards are named so that each requirement can be written with its test method. Editions change: check the edition your contract or tender requires. The documents themselves are sold or published by their owners; the links lead to their official pages.
- Regulation (EU) 2017/745 on medical devices (MDR) — the rules for placing medical devices on the EU market, including CE marking. Use the latest consolidated text. EUR-Lex
- ISO 15223-1:2021 (with Amendment 1:2025) — symbols used on medical device labels and in the information supplied by the manufacturer, such as the expiry date and lot symbols. ISO catalogue
Questions buyers ask
Can a supplier recommend the kit contents?
Contents should be decided by the buyer’s medical authority. A supplier can comment on availability, shelf life and documentation of each item.
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